Administrative-Operations Assistant (Full-Time)

Administrative-Operations Assistant (Full-Time)

We are currently looking for a master multi-tasker with excellent communication and organization skills. The successful candidate will provide a wide range of operational and administrative support related tasks. The Administrative-Operations Assistant will be responsible for document preparation and management; electronic record storage and organization; first-line assistance with computer related support, such as password resets; data management and analysis; operations and IT support; and Board of Director assistance.

Duties

  • Provides administrative, technical, research, and document management assistance for projects as assigned by the Executive Director (ED) or Quality & Compliance (Q&C) Manager.
  • Answers IT help desk phone and/or email.
  • Troubleshoots printers and fax machines, and coordinates repairs with technician.
  • Assists Network Administrator to inventory, install, and configure equipment, as directed.
  • Prepares, maintains, and distributes Board of Director materials under the direction of the ED.
  • Prepares materials including database reports and PowerPoint presentations for ED and Q&C Manager.
  • Conducts research under the direction of the Q&C Manager to assist Quality and Compliance Programs.
  • Assists in maintaining data and reports in accord with quality, regulatory, agency, and accreditation compliance standards and best practices.
  • Assists with planning and implementing special events, projects, and fundraising events.
  • Assists with facility management.

Requirements

  • High school diploma or equivalency required. Associate degree and/or Bachelor’s degree preferred.
  • Minimum of three years of administrative and operations experience preferably supporting managerial professionals required. Experience in a healthcare setting desirable.
  • Expert computer/software skills including MS Access, Word, Excel, PowerPoint, Office 365 Suite, document design software, and application install and deployment.
  • Excellent technical skills not limited to fax/printer/copier, mobile devices, computers, and multiline phones.
  • Electronic Medical Record (EMR) experience preferred.
  • Knowledgeable about and supportive of the hospice philosophy of care.
  • Ability to function in high stress situations and manage multiple priorities.
  • Ability to lift and carry up to 50 pounds without assistance.
  • Must have current Oregon driver’s license, dependable transportation, and proof of current automobile insurance.

Our Commitment to Our Staff

  • A challenging and rewarding career
  • Competitive salary and benefits
  • Comprehensive orientation
  • Ongoing education and support

To Apply

Complete and submit a Willamette Valley Hospice application, found here. As a first step, resumes can be submitted to Careers@wvh.org. Interviews will be scheduled concurrent with posting.

Application is available at wvh.org/careers.

Thank you for your interest in joining the team at Willamette Valley Hospice & Palliative Care. We provide rewarding careers for passionate, caring, and experienced employees. We believe that everyone facing serious illness, death, and grief deserves access to the best personalized and compassionate care available, and the team at Willamette Valley Hospice strives to provide such care.

Willamette Valley Hospice is an Equal Opportunity Employer and promotes a drug-free work environment. All qualified candidates who are legally able to work in the United States are encouraged to apply.